Microsoft Word shortcuts

Word offers over 300 shortcuts as shipped, not including the menu shortcuts. This adds up to more shortcuts than any reasonable person would be willing to memorize. There are a few, however, that we’ve found are worth the effort.

F3 expands an autotext entry. If you use autotext very often, you’ll get the hang of this one. Simply type the abbreviation (such as your initials for your address) and hit F3 to replace the abbreviation with the fill entry.

Shift+F3 changes the case of letters. However, the effect of this shortcut depends on the selected text. The basic behavior cycles through all caps, all lowercase, and title capitalization (the first letter of each word capitalized). If the selection includes a sentence break, the shortcut cycles through all caps, all lowercase, and capitalization of the first word in each sentence.

F7 by itself performs a spell-check on the entire document. If you select a word or section first, however, F7 checks the spelling of only that word or selection. If you have the “Check Spelling As You Type” feature turned on, this shortcut probably won’t interest you. If you find that feature distracting and keep it off, you might find this shortcut quite useful.
Shift+F7 checks the thesaurus.
Mnemonic: There’s not really a good mnemonic, but remembering that the F7 key is associated with both spelling and thesaurus commands might help. Shift+F7 checks the thesaurus for the word the cursor is on or just past.

F9 updates the fields. Mnemonic: Again, there’s not really a good mnemonic. All shortcuts dealing with fields use the F9 function key, though. Remember that much and you can, at the very least, experiment with various keystroke combinations. F9 by itself updates the selected fields, if any, or just the field the cursor is in.

Shift+F9 switches between the field code and field result for selected fields.
Mnemonic: Shift between selected field codes and field results.

Alt+F9 switches between showing all field codes and their results.
Mnemonic: Show all (Alt) codes or results.

Ctrl+F9 inserts field markers.
Mnemonic: Control what goes into the field. If you know the field codes you need to enter, use Ctrl+F9 to insert both open and close markers for the field quickly, then type your codes between them. Hit F9 to calculate the field result.

Shift+Ctrl+F9 unlinks a field.
Mnemonic: Shift control from the field to the field result. This converts a calculated field result into permanent text or a permanent graphic.

Alt+Shift+D inserts Date field.
Mnemonic: Date. To insert the date as text, type Alt+Shift+D, then Backspace, followed by Ctrl+Shift+F9 again.

Alt+Shift+T inserts Time field.
Mnemonic: Time. Again, to make the insertion as text, follow the shortcut with Ctrl+Shift+F9.

Ctrl+Shift+S moves you to the Style drop-down box to pick a style.
Mnemonic: Take Control to shift the Style. Once you get to the Style text box, you can open the drop-down list with Alt-Down Arrow.

Ctrl++ formats characters as superscript

Ctrl+= formats characters as subscript.
Mnemonic: Superscript is +. Subscript is the unshifted form of +.

Ctrl+Spacebar returns font to the default format for the style. If you depend on styles for formatting, this is one of the most important shortcuts to learn–particularly if you collaborate with others who may not be familiar with styles.

Ctrl+Shift+* (asterisk) toggles between showing and hiding nonprinting characters. This is equivalent to clicking on the Show/Hide icon in the standard toolbar.

Alt+Shift+Up Arrow moves the paragraph up.

Alt+Shift+Down Arrow moves the paragraph down. (surprise hey!)This command moves the paragraph containing the cursor or selection one paragraph marker at a time.

Alt+Shift+Right (or Left) cycles the selected paragraph through all formats in the Style list.

Ctrl+Shift+> (Greater than sign) increases size (by various increments, depending on the current size).

Ctrl+Shift+

Advertisements

15 thoughts on “Microsoft Word shortcuts

  1. I have the distinction of being the first to respond to this great information. It has got to be the case that someone never Goggled Microsoft shortcuts before or they didn’t bother to check out most of the first page of hits. Ohterwise, there would be many expressing thier thanks for what you posted.

    I am a beta tester for MicroSoft 2007 and get the usual no instructions or support so I am stubling around trying to find familar functions. The entire line is great but it has major changes that leave me in the dark as to wear to fid something as simple as a real Help key.

    If you have any more of the 300 short cuts, I would most certainly appreciate them and if I can provide any help in return ask and I will do what I can.

    Bob

  2. Hi Bob,
    I’m very glad to see your valuable comments. I am really happy that my information have satisfied some of the techi guys. I would try to get more shortcuts and let you know once I get with it.

  3. Did you know Alt+F7 takes you to the “next” misspelling?

    You can think of “next” as “the next one I’d want to fix” – which is “first see if there are errors back for about a line and if not get the next forward”…

    Very useful summary of shortcuts, thanks for sharing!

  4. I have come upon a frustrating problem. Instead of drawing a line, I pressed the underline key the whole way. It turned the line into a permanent line that I can’t highlight, erase or get rid of in any way. While the line does not show up on the screen until the last page, it shows up on every page but the first one when it prints out. I am stumped. Any tips? PLEASE! I’m stumped. Thanks.

  5. I am creating a questioaire form. I am trying to create underline that is permanent, thus when someone is writing their answer, it is on top of the line and the underline didnt run but remained the same still. Currently as I type the underline keep moving. Any idea how to create what I have intended? Thanks for help.

  6. The Harvard student Mark Zuckerberg had no way of knowing how quickly and readily
    accepted his social networking site would be. They can lend tactics, which are in vogue benefiting
    your business and online market to specifically understand how you can leverage on online marketing techniques that will put you ahead of the competition.
    I have always liked to flick through portfolios of wedding
    photographers every now and then out of professional
    curiosity. Q I saw that some of the music is by
    artists using Viddy. Mc – Carron and girlfriend Katherine
    Webb smile happily as they pose together. Like any other customer, our
    e-customer also likes to compare similar products
    offered by different brands before making a buying decision.

  7. It is appropriate time to make some plans for the future and it is time to be happy.
    I’ve read this post and if I could I want to suggest you few interesting things or suggestions. Perhaps you can write next articles referring to this article. I wish to read more things about it!

  8. I seldom create comments, but i did a few searching and
    wound up here Microsoft Word shortcuts | Moved to mymindleaks.
    com. And I do have some questions for you if it’s allright. Could it be simply me or does it look like a few of these comments appear like they are coming from brain dead people? 😛 And, if you are writing at additional online social sites, I’d like to follow anything fresh you have to post.

    Could you list of all of all your communal sites like your
    Facebook page, twitter feed, or linkedin profile?

  9. Hello There. I found your blog using msn. This is a very well written
    article. I’ll make sure to bookmark it and return to read more of your useful info. Thanks for the post. I’ll definitely comeback.

  10. Have you ever considered creating an ebook or guest authoring on other sites? I have a blog centered on the same subjects you discuss and would really like to have you share some stories/information. I know my viewers would enjoy your work. If you are even remotely interested, feel free to send me an e-mail.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s